Full-Time and Permanent; Non-Exempt; 7.5 Hours/Day; 252 Days/Year; 12 Months/Year; Grade KK

General Responsibilities

This position is responsible for assisting the School’s Administrators with routine and complex supervisory and administrative tasks; to include complex bookkeeping and clerical work, and extensive financial management responsibilities.  This position is also responsible for handling personnel documents; to include student and staff records that require strict confidentiality.  Also requires advanced computer knowledge and writing skills. 

Education and Experience

An Associate’s Degree and two (2) years of directly related experience as a supervisor or office manager.  Requires experience managing the school’s budget.  Also requires a minimum of two (2) years of customer service experience; or an equivalent combination of education and experience.

Essential Job Functions

• Responsible for processing school financial records, reconciling complex financial management programs; to include collecting and receipting for monies, preparing checks for payments, posting receipts and disbursements to accounts, reconciling bank statements and preparing monthly financial statements.
• Responsible for processing and maintaining records of staff absences/leave requests.
• Responsible for checking in substitute teachers, issues keys, advise of lesson plans and schedules.
• Assists administrators in making arrangements for classroom coverage if substitute teachers are not present.
• Process, verify and maintain payroll records for part time personnel.
• Calculate and prepare financial and statistical reports for administrators.
• Coordinates the work of clerical, secretarial, and administrative support personnel.
• Oversee secretarial duties for school administrators.
• Manage the school office; to include coordinating school-wide clerical activities.
• Responsible for reviewing all outgoing correspondence for formatting, spelling, punctuation, and grammar prior to submission for signature.
• Supervise clerical staff; to include assigning duties and reviewing completed work for accuracy and completeness.
• Responsible for assisting the principal with daily correspondence; to include maintaining the principal’s calendar; coordinating meetings and conferences, scheduling dates, times, and locations, notifying attendees,
• Schedules conference registrations as necessary; to include travel and hotel arrangements.
• Assists with screening telephone calls for the principal; to include regular mail.
• Ensure that school maintains student information in line with local, state, federal laws, codes, policies, guidelines, and rules.
• Required to attend meetings and conferences when needed.
• Researches and develops material for use in official school functions; maintains control records on incoming correspondence and action documents and follow up on work in progress to ensure timely response or action.
• Administers to sick students in the absence of the school nurse; dispenses medication to students and maintains medication log.
• Performs related work as required or assigned.