Full-Time and Permanent; 7.5 Hours/Day; 210 Days/Year; 10.5 Months/Year; Grade M

DEFINITION

The position is responsible for assisting the executive director in the coordination, supervision and management of The Governor’s School for the Arts. This position includes specialized arts administration performed in both an educational setting and professional artistic settings. The Assistant Director/Foundation Director supports the department chairs in setting high expectations for students and helping students meet those expectations through communicating clear goals, supporting instruction, defining levels of achievement and encouraging student reflection. The Assistant Director/Foundation Director is responsible for managing all financial aspects of the GSA Foundation, a 501(c)3 entity. This position maintains constant communication with the GSA Foundation Board, as well as donors to the program, while coordinating fundraising events and grant applications in support of special projects and student assistance.

ESSENTIAL FUNCTIONS OF THE CLASS (May not include all duties performed)

Assist the executive director in the developing and maintaining a rigorous pre-professional program.

Assist the executive director in the administration of the program; enforce school policies and procedures.

Manage GSA social media accounts.

Prepare marketing materials such as the season brochure and season program book.

Coordinate schoolwide events such as Opening Day and Graduation, including performances and presentations.

Maintain a good working relationship with local arts organizations.

Schedule and coordinate GSA Foundation Board meetings and board engagement events.

Cultivate and grow relationships with individual/corporate donors and in support of the fundraising goals of the Foundation.

Draft grant applications and manage grant awards.

Manage bank accounts of the GSA Foundation and coordinate with financial personnel including fund manager, financial committee, and accountant.

Oversee students’ attendance records and send attendance letters, as needed.

Assist the executive director with the recruiting, auditioning and selection of potential students for the program.

Coordinate transportation with the eight participating school divisions and other school support services.

Coordinate with the City of Norfolk to facilitate both admission taxes and GSA transportation, including obtaining annual permits and safety measures.

Assist in the preparation of a variety of reports, forms, and surveys and maintains numerous records (i.e., enrollment, applicant data, etc.).

Help conduct safety inspections and safety drill practice activities.

Communicate with students, families, donors, and community members to support the mission and vision of the program.

Additional duties as assigned by the executive director.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Strong Oral and Written Communication Skills.

Familiar with technology resources including social media platforms, spreadsheets, and word processing.

Desktop publishing experience preferred.

MINIMUM EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS

Master’s degree preferred. Non-Profit experience preferred.

LICENSE/CERTIFICATION

None.

PHYSICAL ATTRIBUTES

Above-average amount of walking, climbing, bending, standing, stooping, and lifting in classrooms, scene shop, galleries, and theater settings.

HAZARDS

Work involves exposure to normal everyday hazards. Responsible for outlining, promoting, and monitoring safe practices in relation to the use of potentially hazardous scenic materials, equipment, and facilities.

UNSUAL DEMANDS

Work is required in educational and performance settings. Work requires evening and weekend responsibilities.  Individual may be required to lift, move and transport scenery, costumes, lighting units, and other materials required for successful events and productions.